In Power BI, you may want to set a default page for your report to save time and ensure that viewers see the most important information first. Fortunately, setting the default page is a simple process, and you can do it in just a few steps.
In this article, I will walk you through how to set the default page of a Power BI report in detailed steps.
Read to learn how.
Understanding Default Pages in Power BI Reports
Before I delve into setting default pages in Power BI reports, let me first explain what default pages are.
A default page in Power BI is the first displayed page when you open a report. By default, Power BI displays the first page of the report, however, you can set another page to be displayed as the default page.
When you set a default page, you are telling Power BI the page you want to see every time you open your report. This is useful especially when you have a particular page you use more frequently than others.
Hence, setting a default page helps you save time and increase productivity, as it eliminates the need to search for your important page whenever you open your report.
The first step to set the default page of a Power BI report is to open the report and navigate to the page you want to set as the default.
This can be any page in the report, but it is typically the page that has the most important information or the page that you want viewers to see first.
Once you navigate the desired page, you are ready to set it as the default.
Save the Report
After navigating to the desired page in your Power BI report, save the report using Ctrl + S or use Save as in the File menu. This will make the current page the default page for the report.
Now, every time someone opens the report, it will directly take them to the page. This can save time and make sure that everyone who opens the report sees the most important information first.
That’s it! Now, whenever you open the report, the page you just set as the default page will be displayed first.
Test the Default Page by Closing and Reopening the Report
Once you have set the default page for your Power BI report and saved your changes, it is important to test it out. To do that, close the report and reopen it to ensure that it opens directly to the default page on which you saved the report.
You can also try out other pages in the report. Just go to the page, and save the report. Then close and reopen Power BI Desktop. That page will automatically be the default page of the report.
This will help you confirm that the changes have been saved and that viewers can see the right information first. However, if the report does not open to the correct page, go back to the page and save the report on that page.
Benefits of Setting Power BI Default Pages
Now that you know what default pages are, and how to set them, let’s explore some of the benefits of setting default pages in Power BI reports:
Saves Time and Increases Productivity
Setting a default page saves time and increases your productivity. This eliminates the need to find the page every time you access your report, especially when you frequently work with one page.
Highlights Important Information
Also, setting a default page can help you highlight necessary details to your audience. For instance, if you have a dashboard that displays key performance indicators (KPIs), you can set it as the default page to let your audience see it whenever they open the report.
Customizes Your Experience
Setting a default page can also help you customize your Power BI experience. You can work more efficiently by working from a custom default page, leaving you more time to focus on other important things.
Tips for Choosing the Right Default Page
As earlier said, setting the right default page can make a big difference in your Power BI experience. Here are some tips to help you:
Choose a Page You Use Frequently
Choose a page that you use frequently to save time and increase your productivity. This page could be a KPI dashboard, sales report, or any other frequently used page.
Choose a Page That Highlights Important Information
Also, you must choose a page that highlights the critical information you want your audience to see anytime they open the report.
Choose a Page that is Customized to your Needs
Finally, choose a page that’s customized to your specific needs. This could be a page that is tailored to your role in the organization, a page that displays data, or any other page that helps you work more efficiently.
Mistakes to Avoid When Setting Power BI Default Pages
While setting a default page is an effective way to streamline your Power BI reports, there are a few common mistakes to avoid:
Choosing the Wrong Page
Selecting the wrong page as the default can be a costly mistake. Hence, ensure you choose a page you use often, highlight crucial information, and is customized to your needs.
Not Updating the Default Page
If you modify your report without updating the default page, you may open the wrong page. So, ensure the default page is updated whenever it is modified.
Not Customizing the Default Page
Finally, not customizing the default page can be a missed opportunity. So, it is important to take time to customize the default page to save time and enhance your productivity.
FAQs
Will the default page you set in Power BI Desktop be applied in Power BI Service?
Yes, the default page you set in Power BI Desktop will as well be applied in Power BI Service.
Can you set different default pages for different users in Power BI Service?
No, Power BI does not support individual user-based default pages.
Is it possible to set a default page on the Power BI Mobile app?
No, the default page setting is currently not available in Mobile apps.
Can you set default pages for a Power BI report embedded in a website or application?
Yes, default pages will also apply to Power BI reports embedded in websites or applications.
Conclusion
Congratulations!
You have successfully set the default page of your Power BI report.
By following the steps outlined in this article, you can easily set the default pages in Power BI reports and provide a more user-friendly experience for your audience.
I hope you enjoyed reading this article. You can also check how to apply bookmarks to multiple pages in Power BI.
Thanks for reading!