How to Connect Power BI to SQL Server Stored Procedures

Power BI is a data analysis tool that can connect to different data sources, including SQL Server—a relational database system. To extract and analyze data from SQL Server in Power BI, a Stored Procedure can be used as a data source.

In this article, I will walk you through the process of connecting Power BI to SQL Server Stored Procedures, providing a guide to integrating these two tools.

Let’s go!

What is SQL Server Stored Procedure?

SQL Server Stored Procedures are pre-written SQL codes or scripts that are stored on the SQL Server database that are designed to perform specific tasks, and executed when called.

By using Stored Procedures, you can avoid repeatedly writing the same SQL codes every time you need to execute them. Instead, you can simply call the Stored Procedure, which will execute the code and return the desired results.

Stored Procedures are often used for complex database operations, such as data validation, transformation, and aggregation.

Now, that you know what an SQL Stored Procedure is, let me walk you through the process of connecting it to Power BI.

Create a Stored Procedure in SQL Server

The first step to connect Power BI to a SQL Server Stored Procedure is to create the Stored Procedure in SQL Server. To do this, you can use the SQL Server Management Studio (download here) or any SQL Server management tool.

Make sure to include every essential parameter in the Stored Procedure, as you will need them to filter and manipulate the data in Power BI. Once you create the Stored Procedure, you can move on to connecting it to Power BI.

Connect to SQL Server in Power BI

To connect Power BI to your SQL Server Stored Procedure, open Power BI Desktop, and select “Get Data” from the Home tab. This will open a window with a list of available data sources. Select “SQL Server” from the list and click “Connect”.

You will then be prompted to enter the server name and database name for your SQL Server instance.

how to connect power bi to sql

Select “Advanced options” and enter the Stored Procedure name

After entering the server name and database name, select “Advanced options” to enter the name of the stored procedure you want to use as a data source.

This lets Power BI retrieve the data from the stored procedure and display it in your report. So, make sure to enter the right name of the Stored Procedure to accurately retrieve the data.

Once you have entered the stored procedure name, you can then preview the data and start creating your report in Power BI.

Transform and Load the Data

Once you select the stored procedure, you can now transform and load the data into Power BI. To do that, use the Power Query Editor to perform transformations such as filtering, sorting, and grouping.

You can add new columns or remove unwanted columns. Once you transform the data, click “Close & Apply” to load the data into Power BI.

FAQs

Can you use SQL Server Stored Procedures in Power BI without a SQL Server license?

No, you cannot use SQL Server Stored Procedures in Power BI without a SQL Server license.

You must have a valid SQL Server license to access and use SQL Server databases and stored procedures.

Is it possible to schedule data refreshes with SQL Server Stored Procedures in Power BI?

Yes, it is possible to schedule a refresh in Power BI. You can set up a refresh schedule in the “Schedule Refresh” option in Power BI Service.

Can you use multiple SQL Server Stored Procedures as data sources in Power BI?

Yes, you can use multiple SQL Server Stored Procedures as data sources in Power BI. Follow through the same procedure and combine the results in a single report.

What are the benefits of using SQL Server Stored Procedures as data sources in Power BI?

The advantages of using SQL Server Stored Procedures as data sources include simplifying complex queries, improving performance, increasing security, enabling better data organization and management, etc.

Can you edit SQL Server Stored Procedures in Power BI?

No, you cannot edit SQL Server Stored Procedures from within Power BI.

Conclusion

That’s how to connect Power BI to SQL Server Stored Procedures.

By following these steps in this article, you can easily connect to SQL Server, retrieve data using a Stored Procedure, and create visuals to analyze the data.

I hope you enjoyed reading this article. You can also check out how to convert binary data from a database to Power BI.

Thanks for reading!